How to Announce an Event

As part of our networking and community-building activities, we offer all actors of the Swiss philosophical microcosm the opportunity to announce their events and other activities (such as job offers, calls for participation etc.) in our agenda.

To announce an event, you need

• an institutional profile (here's the list);
• to log in and create a page (a so-called "information page");
• to place a so-called "event block" on that page.

The information included in the agenda is very rudimentary: title of the event (for talks: speaker + title), city or region and date. All other information (time, duration, venue, with or without registration, fees if any) go onto the information page.

Anyone whose interest is piqued by the topic and region of your event will click on the agenda entry and have access to the full information on your information page.

There is just one agenda for all four languages, so you may put your information in English, French, German, Italian or any mixture of these.

For those who came to mind, we have already created so-called "institutional profiles" and informed the contact persons about this. We have compiled a list of institutional profiles, which we'll update more or less regularly, together with the presentation pages linked to them. If you think you should be on this list or want to change some contact person, let us know. 

Institutional profiles are for entities that organise events (not just universities and societies, but also research groups, associations, places, museums, cabinets, etc.). Once logged in, you can change the profile information, create information pages, and announce events (explained here).

For each organisation, we use either the organisational email or the email of a contact person, if we have it. If you'd like to change the contact person's email, please contact our portal stakeholder manager Simone Olivadoti (info@philosophie.ch).

More information about profiles, personal and instutional, is available on "How to Manage My Profile".

The information page about the event should not just be a copy of the poster or flyer. Ideally, it would be a real virtual twin of the event itself, not just announcing, but documenting, complementing and catalysing it. If used this way, the information page would not just mirror the event, but improve it.

The life-cycle of such an information page, for a two-day conference, could look like this:

• once the dates are set, a first announcement is made, with the general theme, some of the invited speakers, and a call for contributions, included separately in the agenda;
• once the programme is fixed, this information is updated, the schedule is added for each day, links to the profiles of speakers and organisers are set; for interesting and important conferences, we may include a link to this page in our newsletter and announce it on the "news" pages of the portal; portal users may react to this information by leaving comments on the page;
• at the conference, some pictures are taken, abstracts distributed, titles changed and discussions held; from our perspective, it is good if as much as possible of this is added to the page, turning it into an ongoing documentation of what is happening; you may communicate the link of the conference page to the participants and encourage them to contribute;
• after the conference, some more information may be added, e.g. links to portal articles that continue the discussion, replies to such articles, further information about related conferences etc. 

A complete and informative information page can subsequently be used in scientific reports, documentation for funding bodies, CVs and announcements of other events.

More information on information pages is available at "How to Post".

Your event may concern different dates. It may last more than one day, be temporally scattered, involve a call for contributions, call for participation or registration date. In all these cases, it requires several entries in the agenda.

For each such date, you can create a separate entry in the agenda by creating a different event block, which will link to the text-block on your information page immediately preceding it. 

Entries in the agenda should be short and crisp: they serve to alert people to your information page, where they will find all other information. 

Agenda entries are created by event blocks, which consist of three elements: title, region and date. An event block will create a link to the content block immediately preceding it, which is normally a text block, but may also be a title-, a pdf-, an audio- or a video block.

Title: short name of the conference, for a talk "Speaker: Short title", without affiliations. Your institutional profile will also show up in the calendar entry, so people will see that this is an eidos seminar talk, for example, or an event organised by the University of Berne. Hence there is no need to put "Eidos", "Eidos talk", "Berne" or "University of Berne" into the title field. 

Date: will appear in the YYYY-MM-DD format.

Region: you have a choice of twelve possibilities, explained in more detail here:

• "Basel"
• "Bern", includes SO
• "Fribourg"
• "Genève"
• "Lausanne", includes VS
• "Ticino"
• "Zentralschweiz": LU, UR SZ, OW, NW 
• “Neuchâtel”, includes JU
• "Ostschweiz": SG, SH, AR, AI, GL, GR, TH 
• "Zürich", includes AR, ZG
• "abroad", for events that physically take place outside Switzerland
• "online", for events that uniquely take place online

For a two day conference, you might structure the information page as follows: 

• pre-headline: "University of Geneva"
• title: "Approaches to Hyperintensionality"
• lead text: "September 12 and 13, 2024"

The slug / URL  would be "2024-09-12-eidos", for the username "eidos" and the first day of the two-day conference. This gives the URL address: https://www.philosophie.ch/2024-09-12-eidos, which can then be used by the organisers and communicated to the participants.

Replace the pre-filled UniGE logo with a png of the conference poster (obtainable from the pdf under "Save as..." or "Export"). Give it the name "2024-09-12-unige.png". If you want the logo, but are not happy with the one we have, send us a new and better one.

• title: "General Information"
• text-block: short presentation, venue, plan, links to involved research projects
• title: "Call for Papers"
• text-block: put the call for papers
• event-block: put "CfP: Approaches to Hyperintensionality" / "online" / "2024-06-01" into the agenda fields; the link generated will be to the "Call for Papers" text-block
• title: "First day, September 12"
• text-block: put the list of speakers and titles, profile-links under the family names of speakers (list here)
• event-block:  "Approaches to Hyperintensionality" / "Geneva" / "2024-09-12" 
• title: "Second day, September 13"
• text-block: put the list of speakers and titles, profile-links under the family names of speakers (list here) 
• event-block: "Approaches to Hyperintensionality" / "Geneva" / "2024-09-13"
• title: "Programme details"
• text-block: put as many details as you can, with links if possible
• pdf-block, with the uploaded broschure, which is given the name "2024-09-12-unige-pdf1.pdf"
• title: "More information"
• text-block: put the information about the organisers etc., profile-links under your family  (list here), link to the presentation page and other information page of your institution, e.g. https://www.philosophie.ch/eidos.

Later, additional text-blocks can be added for the abstracts; pictures, audio and video recordings can be added in media-blocks. They receive the names "2024-09-12-unige-pic1.jpeg", "2024-09-12-unige-audio1.mp3" and "2024-09-12-unige-video1.mp4". 

Events you have created will also show up on the profile of your organisation, in inverse chronological order. In your profile view, you can edit your future events, create new ones and delete future events.

You can only edit a future event. To do so go to "manage my events" and click "edit".

To create a new event, you first have to choose the respective information page. Then create an event block, at the appropriate place.

You can only delete future events. Do so when they are cancelled or indefinitely post-poned. You can add the cancelling information, reasons and excuses to the information page. In the calendar, however, we do not need information about merely possible events. 

If you have problems announcing an event, please write to our webmaster and IT engineer Luis Bordo at webmaster@philosophie.ch (French, Spanish, Italian or English).